Privacy Policy
Policy last updated: December 2021
Who are we?
LCR Pride Foundation is a charitable organisation working to make Liverpool City Region the most LGBT+ friendly region in the UK. We champion the rights of LGBT+ people living in and visiting the region. We fight to highlight the daily barriers they face and create an inclusive culture for all to enjoy and participate in, through a diverse programme of events, initiatives and campaigns.
LCR Pride Foundation is a company limited by guarantee in England & Wales number: 11754074. The registered address is LCR Pride Foundation, Avenue HQ, 17 Mann Island, Liverpool Waterfront, Liverpool, L3 1BP. Charity registration is 1185167
What is a Privacy Policy? Why do we need it?
At LCR Pride Foundation, we’re committed to protecting and respecting your privacy when you engage with us online.
We obtain information about you when you use our website, for example, when you contact us about products, events and services, to make a donation, apply to take part in our activities, or if you register to receive one of our newsletters on our mailing list.
This policy covers what this information is, how we use this information, the conditions under which we may disclose it to others, how we keep it secure and your rights to view, amend and/or request its deletion.
Policy Review Date
This policy is reviewed at least every 3 years, but it is anticipated that this will be done more frequently. The policy’s last review date is in each page footer.
LCR Pride Foundation reserves the right to amend this policy at any time, but where possible will aim to give at least 5 working days notice of changes to those affected.
Should the change be in response to an emergency/crisis management situation, or one where the changes are deemed to be significant to require the team member to re-sign the policy before continuing their duties, then the LCR Pride Foundation also reserves the right to temporarily suspend user rights to any of its platforms.
Who is this policy for?
This policy applies to anyone that accesses our online resources. By using our website or any of our online resources, you’re agreeing to be bound by this Policy.
About the information we collect?
There are a number of ways that we collect your data through our online platforms.
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Where was it collected? |
What Information? |
What do we collect? |
Life Cycle |
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When you use our website: |
When you access our website(s) or online resources our provider may collect information such as:
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We collect this information to optimise/personalise your experience using our website or resources. We also use this information in evaluating the effectiveness of our website through analytics. |
We do not retain or have access to any of this information that is identifiable to you as a result of using our website. |
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When you make contact with us: |
When you contact us through a general contact form, by email or social media we will often ask for:
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We collect this information to ensure that we can contact you and appropriately address you in response to your enquiry. |
If via an online form, we will store this information for up to 2 years from the date of the submission. If as part of your submission you requested your details to be added to our mailing list, see the specific row below. |
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When you make a payment or donation to us: |
When you make a payment or donation we will often ask for:
If you have purchased something for delivery, we will also ask for:
We use a third-party for our payment processing. You will make your payments through them. They will provide us with:
We currently do not request information for the purposes of gift aid. |
We collect this information to allow us to process your payment in relation to the donation or the order you have made and to fulfil the delivery of anything you have ordered, digitally or physically. |
We will keep information related to financial transactions for a period of 5 years in line with our financial record keeping and audit purposes. |
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When you enter a competition or lottery. |
When entering a competition or lottery we ask you to provide the following information:
We, or our provider then link this to a unique entry number used in the draw(s) |
We collect this information to facilitate the running of the raffle/lottery in compliance with any applicable laws and to ensure that we can contact you about the outcome. |
Raffle and lottery data is stored for no more than 2 years from the date of the draw. If as part of your submission you requested your details to be added to our mailing list, see the specific row below. |
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If you requested that you are added to our mailing list: |
To subscribe to our mailing list we ask for the following information:
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The information we collect when you sign up allows us to personalise your email experience as well as allows us to ensure we can conform to any requirements such as age or area restrictions we send. |
Our mailing list is managed by Mailchimp. Information will be stored in Mailchimp until you tell us you would like to be removed from the system by clicking unsubscribe or emailing us, or the point in which Mailchimp removes it for inactivity. |
How long do we keep the information?
Retention information for the information we collect is in the table above. We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for any longer than it is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties. This includes for marketing purposes or you have specifically asked for us to share your information; for example with competitions we promote with third parties. You control if you opt in or opt out of this agreement at the time of contact/entry.
LCR Pride Foundation processes data on behalf of some organisations. Where this is the case, you will be provided with their privacy policy. Where we process data for others, this is kept separate from LCR Pride Foundation’s data and is not used by us for any other purpose, unless you have instructed us that you would like us to.
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents, sub-contractors, sub-processors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract(s) in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties beyond LCR Pride Foundation for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
When you are using our secure online donation pages, payments or donations are processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.
Control of your data
You have a choice about whether or not you wish to receive information from us.
If you do not want to receive direct marketing communications from us about the vital work we do and our exciting products and services, then you can select your choices by not ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent.
We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by clicking the ‘Update your details’ link at the bottom of our marketing emails or contacting us by email: [email protected]
Security precautions to protect your data
We and our suppliers have security precautions in place to protect the loss, misuse or alteration of your information. When you give us personal information, we take steps to ensure that it’s treated securely.
Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on web browsers such as Microsoft Internet Explorer, Chrome and Safari.
Non-sensitive details (your email address etc) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure.
As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
Once we receive your information, we endeavour to ensure ensure its security on our systems by employing only trusted, paid for systems from well known providers for whom we know their security arrangements.
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK.
By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Other areas of note
‘Cookies’
Like many other websites, LCR Pride Foundation’s website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off may result in a loss of functionality when using our website.
Other Websites
Our website may contain links to other websites and resources run by other organisations. This privacy policy applies only to our online resources, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Any questions regarding this Policy and our privacy practices should be sent by email to [email protected] or by writing to LCR Pride Foundation, Avenue HQ, 17 Mann Island, Liverpool Waterfront, Liverpool, L3 1BP
